When drafting a resignation letter for the office, it's important to maintain clarity and politeness. Begin by addressing the HR manager respectfully, state the date and subject clearly. Provide essential details such as your name, employee ID, and the duration of your employment. Clearly mention the reason for resignation and the date from which it is effective. Express willingness to serve the notice period as per company norms and offer to fulfill any required formalities.

Table of Contents:

Sample Letter of Resignation for Office

To,
The HR Manager,
__________ (Company’s Name),
__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Resignation letter

Sir/ Madam,

My name is ________ (name) and I am working in ______ (department/ branch) of your esteemed _________ (company/ organization) having employee ID __________ (employee ID) for the last _______ (duration – months/ years).

I am writing this letter to request my resignation from your company as __________ (mention reason – getting a better opportunity/shifting to other location/other). I am willing to resign from my duties from __/__/____ (date). As per the company’s norms, I am ready to serve my notice period of ______ (mention duration).

I request you to kindly accept my resignation and acknowledge the same. I am ready to fulfill all required formalities.

Yours sincerely,
________ (Signature),
________ (Name),
________ (Employee ID)
________ (Contact Number)

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The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

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If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
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  • Print Letter: Click the "Print Letter" button after composing your letter.
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FAQs

  • Is it necessary to mention the reason for resignation in the letter?
    • Yes, it's important to provide a brief explanation for resigning, such as pursuing better opportunities or relocating.
  • Should I offer to fulfill the notice period in the resignation letter?
    • Yes, it's standard practice to mention your willingness to serve the notice period as per company policy.
  • Do I need to include my contact details in the resignation letter?
    • Yes, providing your contact information ensures that the HR manager can reach out to you if needed during the transition period.
  • Can I express gratitude in the resignation letter?
    • Yes, expressing appreciation for the opportunities and experiences gained during your employment is considered courteous.
  • Should I sign the resignation letter manually or electronically?
    • It's preferable to sign the resignation letter manually for authenticity, but electronic signatures are also acceptable in many organizations.

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