When writing a resignation acceptance letter with a notice period, clarity and politeness are essential. Acknowledge the resignation, specify the notice period, and express appreciation for the employee's contributions. Ensure all necessary details are included to avoid misunderstandings.
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Sample Letter for Acceptance of Resignation with Notice Period
To
__________ (Employee’s Name),
__________ (Employee ID)
Date: __/__/____ (date)
Subject: Acceptance of resignation
Dear _________ (Name),
Please find this letter in reference to the resignation request that we received from your end in the name of _________ (mention name of the applicant) bearing resignation request number ________ (mention number). This application was received on __/__/____ (date).
We would like to inform you that your application for resignation has been accepted from our end. As per the company’s norms, you are entitled to serve a notice period of _______ (duration) days/ months which begins from __/__/____ (date) till __/__/____ (date). On completion of the notice period, you shall be relieved from your duties and proceed with the required formalities for full and final settlement.
We appreciate your hard work and dedication you have given to our company.
For,
________ (Company’s name),
________ (Signature),
________ (Name),
________ (Contact Number)
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FAQs
- Q: Can the notice period mentioned in the resignation acceptance letter be negotiated?
- A: Typically, notice periods are determined by company policy and may not be negotiable. However, employees can discuss any concerns with HR or management.
- Q: Is it necessary to include the resignation request number in the acceptance letter?
- A: Including the resignation request number can help in tracking and organizing documentation, but it's not always required.
- Q: What should an employee do if they need to extend their notice period?
- A: If an employee needs to extend their notice period, they should discuss it with their manager or HR department as soon as possible to make necessary arrangements.
- Q: Should the resignation acceptance letter mention the reason for resignation?
- A: Generally, resignation acceptance letters focus on acknowledging the resignation and outlining the next steps, rather than delving into reasons for resignation.
- Q: Is it customary to express gratitude in the resignation acceptance letter?
- A: Yes, expressing gratitude for the employee's contributions is a common practice in resignation acceptance letters and helps maintain a positive relationship.
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