When drafting a letter to request a price reduction from a vendor, clarity and politeness are key. Clearly state your name, designation, company name, and the reason for requesting the reduction. Express gratitude for the existing business relationship and request the reduction politely. Ensure to convey optimism about receiving a positive response.
Sample Letter to Request Price Reduction
To,
The ________ (Concerned Department)
____________ (Name Of The Vendor),
____________ (Address)
Date: __/__/____ (Date)
Subject: Price reduction
Respected Sir/Madam,
I am ________ (Name) and I serve as __________ (Designation) to M/s _________ (Company Name) .
We are maintaining a good business relation with your company for last _________ (Duration – Months/ Years) and I am writing this letter to seek some reduction in the price of goods that we order. This is to inform you that as we are continuing this relationship for such a long time we want to have some support in the pricing from your side due to ________ (mention your reason for asking reduction in price).
We shall be highly served if we get to hear a positive response from your side. We do look forward to hearing back from you at the earliest.
For,
Company Name,
____________ (Signature),
____________ (Name),
____________ (Address)
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Sandeep Bhandari