When drafting a request letter to submit a timesheet for approval, it's important to maintain clarity, politeness, and specificity. Clearly state the purpose of the letter, provide relevant details such as the date of timesheet submission, and politely request action to forward the timesheet for approval. Additionally, offer contact information for further communication and express gratitude for assistance.
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- FAQs
Sample Request Letter to Submit Timesheet for Approval
To,
__________
__________ (Recipient’s Details)
Date: __/__/____ (Date)
Subject: Request to submit the timesheet for approval from _____________ (mention department)
Dear Sir/ Madam,
With due respect, my name is _________ (name) and I am working in ________ (department) of your reputed company.
I would like to inform you that as per the requirements, I submitted the timesheet on __/__/____ (date) and with the utmost respect, I would like to inform you that the same has not yet been forwarded to accounts and is still pending for approval. In this regard, I request you to kindly submit the timesheet to the ___________ (mention department) for approval.
I shall be obliged for your kind support. For any queries, you may contact me at __________ (mention contact details).
Thank you,
__________ (Signature),
__________ (Your Name),
__________ (Employee ID)
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FAQs
- What should be included in a request letter to submit a timesheet for approval?
- The letter should clearly state the purpose, provide details about the timesheet submission, and politely request action for approval.
- Is it necessary to mention the department in the request letter?
- Yes, specifying the department helps ensure the timesheet is forwarded to the appropriate authority for approval.
- What should I do if my timesheet has not been approved in a timely manner?
- If your timesheet has not been approved promptly, it's advisable to send a polite request letter to remind the relevant parties.
- How should I offer contact information in the request letter?
- Provide clear and accurate contact information, including phone number or email address, for efficient communication.
- Should I express gratitude in the request letter?
- Yes, expressing gratitude for assistance and cooperation reinforces a positive tone and encourages prompt action.
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Sandeep Bhandari