Request Letter to Stay in Dormitory – Sample Request Letter

Request Letter to Stay in Dormitory – Sample Request Letter

When writing a request letter to stay in a dormitory, it's essential to maintain a polite and respectful tone. Clearly state your purpose for staying at the dormitory, such as studying for an exam. Provide necessary details like your name, course, roll number, and the date you wish to stay. Express your willingness to pay any applicable charges and thank the recipient for considering your request.

Table of Contents:

Sample Letter to Stay in Dormitory

(Sender’s details)
____________
____________
____________

Date: __/__/____ (Date)

(Receiver’s details)
____________
____________
____________

Subject: Request for staying at the dormitory

Respected Sir/ Madam,

With utmost repect and most humbly, I would like to inform you that my name is ________ (Name) and I study in _______ (Class/Course) of __________ (Department) of your reputed university. My roll number is ___________ (Roll number).

I am writing this letter to request you to kindly allow me to stay at the dormitory on __/__/____ (Date) as I am having an exam on __/__/____ (Date) of ______ (Subject name) and for which I have to study. My residence being far away consumes a lot of time.

Respected, it will be a good opportunity for me as it will save my time and I will be having a very peaceful atmosphere to study. ______ (Mention your point). In case, any charges are to be paid for availing the service I am ready to pay so.

I request you to kindly consider this as a genuine request. I look forward to hearing from you at the earliest.

Thanking you,
__________ (Signature),
__________ (Your Name),
__________ (Contact Number)

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FAQs

  • Question: Do I need to provide my contact details in the letter?
    • Answer: Yes, it's essential to include your contact information so that the recipient can reach you for further communication if needed.
  • Question: How far in advance should I submit the request to stay in the dormitory?
    • Answer: It's advisable to submit your request well in advance, ideally a few days before the date you intend to stay, to allow for processing and arrangement.
  • Question: Is it necessary to mention the reason for staying in the dormitory?
    • Answer: Yes, providing a clear reason for your request helps the recipient understand the urgency and importance of your accommodation need.
  • Question: Should I offer to pay any charges for staying in the dormitory?
    • Answer: Yes, it's courteous to express your willingness to cover any expenses associated with your stay, such as accommodation charges or fees.
  • Question: What should I do if I don't receive a response to my request?
    • Answer: If you don't receive a response within a reasonable timeframe, consider following up with the relevant authority or department to inquire about the status of your request.

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