When composing a request letter to onboard a new vendor, clarity and politeness are essential. Clearly state your name, designation, and the purpose of the letter. Explain the issues you are facing and the specific requirements you need from the new vendor. Provide a list of preferred vendors if available and request prompt action. Express gratitude for the recipient's time and consideration.
Sample Request Letter to Onboard New Vendor
To,
_____________ (Recipient Details)
______________ (Name of the organization),
______________ (Address of the organization),
Date: __/___/_______ (date)
Subject: Request to onboard a new vendor
Dear Sir/Madam,
This letter is to inform you that my name is _________ (name) and I am working as a ____________ (designation) from the last _____ years.
I am writing this letter to inform you that currently, we are facing _______ (mention issues) and we require _______ (mention requirements). In this regard, we have shortlisted a few new vendors for said product/service and now request you to evaluate and onboard a new vendor to improve the _________(quality/delivery).
I have attached a list of preferred vendors along with this letter. Kindly, make a decision to onboard a new vendor at the earliest to avoid any further delay in work. If you have any questions or concerns regarding this matter, please feel free to contact me at any time.
Thank you for your valuable time and consideration.
Yours Sincerely,
_____________ (Signature),
_____________ (Name),
_____________ (Designation),
_____________ (Employee ID)
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Sandeep Bhandari