When drafting a request letter to the landlord for a boiler replacement, it's crucial to maintain clarity and politeness. Clearly describe the issue with the boiler, specify whether repair or replacement is needed, and provide contact details for further communication. Express gratitude for the landlord's understanding and cooperation.
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Sample Request Letter to Landlord to Replace the Boiler
To,
______________ (Receiver’s Name)
______________ (Receiver’s Address)
______________ (Postal code)
Date: __/__/____ (Date)
Subject: Request for replacement of boiler/ repair of boiler
Dear _________(name),
I hope that you’re doing well. I am writing this letter to inform you that I am facing issues with the ____________ (mention boiler details) installed at _______ (residence address). As I/We are unable to use it as it is _____________ (describe the issue in detail – broken/not working/sometimes stops working/other). Due to which the __________ (mention problem – water comes cold/ the room is cold/other)
In this regard, I request you to kindly replace/ repair the boiler at the earliest. If you need to contact me, you can reach me at ___________ (mention contact details). Please keep me updated and let me know if you need any further information.
Thank you in advance for your understanding and cooperation.
______________ (Name)
______________ (Contact details)
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FAQs
- How should I describe the issue with the boiler in the letter?
- Describe the issue clearly, whether it's broken, not working, or intermittently functioning, and specify any resulting problems, such as cold water or a cold room.
- Is it necessary to provide contact details in the letter?
- Yes, providing contact details ensures the landlord can easily reach out for further communication or clarification.
- Should I specify whether I prefer repair or replacement of the boiler?
- Yes, it's helpful to specify whether you're requesting repair or replacement, although the final decision may depend on the landlord's assessment.
- How should I express gratitude in the letter?
- Express gratitude at the end of the letter, thanking the landlord in advance for their understanding and cooperation.
- What should I do if the issue is not resolved promptly?
- If the issue persists or is not addressed promptly, consider following up with the landlord through additional communication channels, such as phone calls or in-person visits.
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Sandeep Bhandari 
lettersdadmin