When drafting a request letter to the landlord for the issuance of a clearance letter, it's essential to maintain clarity and politeness. Clearly state your name, the property address, and the purpose of the clearance certificate. Politely request the clearance certificate, indicating that all pending dues have been cleared, and express gratitude for their cooperation.
Sample Letter to Landlord for Clearance Letter
To,
________ (Name of the Landlord)
________ (Address of the Landlord)
Date: __/__/____ (Date)
Subject: Request for the clearance certificate
Sir/Madam,
My name is ______ (name) and I write this in reference to the dwelling of _______ (Address) which was being used as an/ a ________ (office/ branch/ any other).
I am most humbly writing this letter in order to request the issuance of a clearance certificate for the rented property. Respected, to the best of my knowledge, I have cleared all the pending dues and do not hold any pending charges. Also, we have vacated your property on __/__/_____ (date) following up on the contract.
I am need of the same for ________ (mention purpose for clearance certificate). I shall be highly obliged if the same could be processed at the earliest.
Thanking you,
_________ (Signature),
_________ (Name),
_________ (Contact number)
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Sandeep Bhandari