Writing an effective letter, such as a request for a UAN number to HR, requires clarity and politeness. It's essential to clearly state the purpose of the letter, including all necessary details like employee ID and duration of employment. Avoiding vague language and ensuring all relevant information is provided is crucial. Politeness should be maintained throughout, expressing gratitude for assistance.
Sample Request Letter for UAN number
To,
The Human Resources Manager,
________ (Company Name),
________ (Company Address)
Date: __/__/____ (Date)
From,
________ (Employee’s Name),
________ (Designation)
Subject: Requesting UAN number
Respected Sir/Madam,
Most courteously, my name is ________ (Name) and I am working in ________ (Department) of your reputed company. My employee ID is _________ (Employee ID) and I have been working for last _________ (Duration).
I am writing this letter in order to request you for providing me with the UAN number which is linked to my EPF account details in my name i.e. ________ (Name). I have been contributing to the Provident fund for the last ______ (Duration) but I am unable to fetch the UAN number online due to ___________ (mention reason)
Therefore, it is requested to kindly provide me with my UAN at the earliest so that I would be able to avail the facilities provided by the Employee’s Provident Fund Organization. I shall be highly obliged for your kind support.
In case, any query arises, you may contact me at ___________ (Contact Number) or directly mail me at __________@_____.___ (Email Address).
Thanking you,
_________ (Signature),
_________ (Name),
_________ (Contact number)
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Sandeep Bhandari