Writing an effective leave encashment request letter requires clarity and politeness. It's essential to clearly state the purpose, duration, and reason for the request while providing necessary details like employee ID and contact information. Common pitfalls such as unclear language and omitting crucial details should be avoided to ensure the letter is both professional and effective.
Sample Letter to HR for Leave Encashment
To,
The Human Resource Manager,
__________ (Name of the Company)
__________ (Address)
Date: __/__/____ (Date)
From,
__________ (Name)
__________ (Department)
__________ (Address)
Subject: Request for leave encashment
Respected Sir/Madam,
With due respect, my name is __________ (Your name). I work in __________ (mention your department), holding position __________ (Designation) in your company. My employee number is __________ (Mention employee ID number). I have been working in this company from past ______ (Number of years).
I am writing this letter in order to request you for leave encashment for the duration of __________ (Mention duration – financial year/, any other duration) from __/__/____ (Date) till __/__/____ (Date).
I request you to kindly process the same at the earliest, as I am needing this for __________ (Mention reason- an urgent requirement for travel/ sickness/ debt/ payments/ any other reason).
Hoping you will understand the necessity and proceed with the request.
Yours Sincerely/Faithfully,
__________ (Your Name)
__________ (Designation)
__________ (Department)
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Sandeep Bhandari