Writing a request letter to HR for leave due to personal reasons requires clarity and politeness. Ensure to include essential details like your name, employee ID, duration of leave, and the reason for the leave. Maintain a respectful tone throughout the letter and express willingness to complete pending work upon return. Proofread for errors and politely request a prompt response.

Table of Contents:

Sample Request Letter for Leave Due to Personal Reason

The HR Manager,
_________ (Company Name),
_________ (Company Address)

Date: __/__/____ (date)

Subject: Request for leave due to personal reason

Respected Sir/ Madam,

This is to most humbly inform you that I am ____________ (name) and I have been working in ____________ (mention department name). My employee ID is ___________ (mention employee ID).

Most humbly, I write this letter in order to apply for leave for __ (mention number of days) days in my name. Respected, I would like to inform you that I am willing to take leave from __/__/____ (date) still __/__/____ (date) due to some personal reason. I will be joining back from __/__/____ (date) onwards and I will be completing my pending work as soon as I join back.

I shall be highly obliged for your quick and kind response in this regard. I request you to kindly sanction leave at the earliest.

Thanking you,
Yours truly,
________ (Signature),
________ (Name)
________ (Employee ID Number)

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The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

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Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

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Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
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  • Print: Use the print dialog in the browser to complete printing.


  • How do I address the HR manager in a leave request letter?
    • Begin with "Respected Sir/Madam" or "Dear HR Manager" to maintain a professional tone.
  • What information should I include in a leave request due to personal reasons?
    • Essential details include your name, employee ID, duration of leave, reason for leave, and intended dates of absence and return.
  • Is it necessary to mention pending work in a leave request letter?
    • Yes, expressing willingness to complete pending tasks upon return shows responsibility and commitment.
  • How should I request a prompt response to my leave request?
    • Politely mention your expectation for a quick response and approval of the leave request.
  • Should I thank the HR manager in a leave request letter?
    • Yes, it's courteous to express gratitude for their consideration of your request.

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