When drafting a letter, clarity and politeness are key. Begin with a formal greeting, clearly state the purpose of the letter, and provide essential details like your name, designation, and employee ID. Clearly explain what you're requesting and why, including any relevant context. Politely ask for guidance or assistance, and offer your contact information for further communication. Avoid unclear language and ensure all necessary details are included to facilitate a prompt and helpful response.
Sample Letter to HR for KYC of Provident Fund
To,
The Human Resources Manager,
________ (Company Name),
________ (Company Address)
Date: __/__/____ (Date)
From,
________ (Employee’s Name),
________ (Designation)
Subject: Requesting KYC for PF
Respected _______ (Name),
Most humbly I would like to inform you that my name is ________ (Name) and I am working in ________ (Department) department of your company i.e. _________ (Company Name). My employee ID is _________ (Employee ID) and I have been working for last _________ (Duration).
I am writing this letter most respectfully in order to request you for guiding me through the procedure for doing KYC of my Provident Fund account bearing UAN number __________ (Mention – UAN number) in my name i.e. ________ (Name). I have been contributing to the Provident fund for the last ______ (Duration) but the KYC for the same is not yet done. I tried doing the same online but was unable to complete the procedure and got the error _______ (error details).
Therefore, I request you to kindly guide me through the procedure to do the KYC of my PF account. I shall be highly obliged for your kind guidance. In case, any query arises, you may contact me at ___________ (Contact Number).
Thanking you,
_________ (Signature),
_________ (Name),
_________ (Contact number)
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Sandeep Bhandari