When requesting Form 16 from your employer, it's important to be clear and polite. Start by addressing the Human Resources Manager and providing your details such as name, department, designation, and employee ID. Clearly state the purpose for which you need Form 16 and specify the financial year. Express appreciation for their assistance. Keep the letter concise and to the point.
Sample Request Letter to Employer for Form 16
To,
The Human Resources Manager,
___________ (Name Of Company),
___________ (Address)
Date: __/__/____ (Date)
Subject: Issuance of Form 16
Respected Sir / Madam,
I would like to bring into your concern that I am ____________ (Name) and I work in ____________(Department) department of your ____________ (Company/ Organisation/ Institution – Mention) as ___________ (Designation). My employee ID is ___________ (ID number) and I have been working for last ___________ (Duration) months/ years.
I request you to kindly issue Form 16 for the financial year ___ – ___ at the earliest for the ________ (income tax/loan/audit/personal) purpose. I shall be highly obliged for the same.
Yours Truly,
______________ (Signature)
______________ (Name),
______________ (Address)
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Sandeep Bhandari