When drafting a request letter for refunding overpayment to an employee, clarity and politeness are essential. Clearly state the reason for the letter, provide details of the overpayment, and specify the expected action and timeline for the refund. Express gratitude for their cooperation and provide contact information for further communication.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter to Employee Requesting Refund
From,
________ (Employer Name),
________ (Designation),
________ (Company Name)
Date: __/__/____ (Date)
To,
________ (Receiver’s Name),
________ (Address)
Subject: Refund for overpayment
Dear _______ (Name),
I am _______ (Name), and I serve _______ (Company Name) as _______ (Designation).
I am writing this letter to request your reversal of the overpayment of the salary credited in your bank account i.e. ______ (Employee’s account number). As per the records, your salary is _______ (Amount) which gets credited to your bank account on _______ (Date) of every month. But, due to some technical errors, your account was credited by _______ (Amount).
Therefore, I request you to kindly make a reversal of the exceeded amount deposited. I shall be thankful. It is to inform you that we expect the same to be done within _____ (Days) days from the date of drafting this letter.
Thanking you,
_________ (Signature),
_________ (Name),
_________ (Contact number)
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FAQs
- What should I include in the request for refunding overpayment to an employee?
- In your letter, include details such as the reason for the overpayment, the amount overpaid, the employee's account number, and the expected timeline for the refund.
- How should I address the employee in the letter?
- Begin the letter with a polite salutation using the employee's name, such as "Dear [Employee's Name]."
- Is it necessary to specify the expected timeline for the refund?
- Yes, it's essential to specify the timeline for the refund to ensure prompt action. Mention the number of days within which you expect the refund to be processed.
- Should I express gratitude in the letter?
- Yes, it's courteous to express gratitude for the employee's cooperation in facilitating the refund process.
- What contact information should I provide for further communication?
- Include your name, designation, and contact number at the end of the letter to facilitate further communication if needed.
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Sandeep Bhandari