When writing a request letter to create a company email ID, it's important to be clear and polite. Begin by addressing the HR Manager and include the date, your name, designation, employee ID, and date of joining. Explain that you have been using your personal email for work-related tasks and request the creation of an official company email ID. Ask for guidance on the process and provide your contact details for further communication. Thank the recipient for their time and assistance.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter to HR Manager for Official Email ID
Date: __/__/_____ (date)
To,
The HR Manager,
__________ (Company Name),
__________ (Company Address),
Subject: Request for creation of Company Email ID
Sir/Madam,
With humble regards, I would like to mention that my name is ________ (name) and I am working as a _______ (designation) having _______ employee ID.
Through this letter, I would like to inform you that I have joined this organization on date __/__/____ (date of joining) and I am using my personal email ID for office related tasks. This is to request you to kindly provide me with an official email ID so that I can use my official Email ID for the same.
Kindly, consider my request and approve the same. Also, please guide me through the process for issuance of an official Email ID. You can always feel free to contact me at ________ (contact details).
Thank you in advance for your time and assistance. I shall be highly obliged.
Yours faithfully,
__________ (Name),
__________ (Employee ID),
__________ (Contact details)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- Why do I need to request an official company email ID?
- Requesting an official company email ID ensures that your work-related communications are conducted through a professional and secure channel.
- What information should I include in the request letter?
- Include your name, designation, employee ID, date of joining, and a request for the creation of an official company email ID. Also, provide your contact details.
- Who should I address the letter to?
- Address the letter to the HR Manager of your company.
- What should I do if I do not receive a response to my request?
- If you do not receive a response, follow up with the HR Manager through email, phone, or an in-person visit to check on the status of your request.
- Is it necessary to mention the reason for requesting an official email ID?
- Yes, it is helpful to mention that you have been using your personal email for work-related tasks and would like to switch to an official company email for professional communication.
Incoming Search Terms:
- Sample email for requesting official username and password
- Sample letter to HR for company official email address
Sandeep Bhandari