When writing a request letter to the company HR for an address proof, it's important to maintain clarity and politeness. Clearly state your name, duration of employment, designation, and the purpose of the request. Express your willingness to update the HR in case of any address changes and take responsibility for the document issued by the company. Request prompt issuance of the required document while expressing gratitude. Avoid vague language and ensure all necessary details are included to effectively convey your request.

Table of Contents:

Sample Request Letter for Address Proof

To,
The Human Resources Manager,
__________ (Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Request for address proof

Respected Sir/Madam,

This is to inform you that my name is ________ (Name) and I have been working for your _______ (Institution/ Company) i.e. _____________ (Name of the Institution/ Company) for last _______ (Duration – Months/ Years). I work as _______ (Designation) of _______ (Department).

I writing this letter to request you to kindly issue an Address proof letter as per my office records so that I will be able to use that letter as proof of address in ____________ (Where the document is acceptable as address proof). I hereby confirm that I will immediately update you as and when I will change my address. I also declare that I will be responsible if any issue arises due to this letter issued by your company in my name.

I request you to kindly look into the matter and help me out by issuing the required document I shall be highly obliged.

Thanking you,

__________ (Signature),
__________ (Name),
__________ (Contact Number)

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FAQs

  • What information should I include in a request letter for address proof to the company HR?
    • Include your name, duration of employment, designation, and a clear request for an address proof letter. Additionally, assure the HR of your commitment to updating them about any address changes and take responsibility for the document issued by the company.
  • Is it necessary to express gratitude in the request letter for address proof?
    • Yes, it's courteous to express gratitude to the HR for their assistance in issuing the address proof letter, demonstrating appreciation for their cooperation.
  • Should I mention where I intend to use the address proof letter in the request?
    • Yes, it's advisable to mention where you intend to use the address proof letter to provide context for the HR and ensure they understand the urgency of the request.
  • How can I ensure clarity in conveying my request for address proof in the letter?
    • Clearly state your name, designation, and the purpose of the request, ensuring all necessary details are included to effectively communicate your request to the HR.
  • Is it important to declare responsibility for the document issued by the company in the request letter?
    • Yes, taking responsibility for the document demonstrates accountability and professionalism, ensuring that any implications arising from its use are acknowledged and accepted by you.

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