When writing a request letter to the company HR for an address proof, it's important to maintain clarity and politeness. Clearly state your name, duration of employment, designation, and the purpose of the request. Express your willingness to update the HR in case of any address changes and take responsibility for the document issued by the company. Request prompt issuance of the required document while expressing gratitude. Avoid vague language and ensure all necessary details are included to effectively convey your request.
Sample Request Letter for Address Proof
To,
The Human Resources Manager,
__________ (Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Request for address proof
Respected Sir/Madam,
This is to inform you that my name is ________ (Name) and I have been working for your _______ (Institution/ Company) i.e. _____________ (Name of the Institution/ Company) for last _______ (Duration – Months/ Years). I work as _______ (Designation) of _______ (Department).
I writing this letter to request you to kindly issue an Address proof letter as per my office records so that I will be able to use that letter as proof of address in ____________ (Where the document is acceptable as address proof). I hereby confirm that I will immediately update you as and when I will change my address. I also declare that I will be responsible if any issue arises due to this letter issued by your company in my name.
I request you to kindly look into the matter and help me out by issuing the required document I shall be highly obliged.
Thanking you,
__________ (Signature),
__________ (Name),
__________ (Contact Number)
Live Editing Assistance
Live Preview
How to Download, Print, or Share Letter
After writing, you can easily print, email, or save your letter — even share it through WhatsApp.
Need help? See our Live Assistant Help Guide.
Incoming Search Terms:
- sample letter to company for issuance of address proof
- template letter to company requesting for the issuance of address proof letter
Sandeep Bhandari