When drafting a request letter to a college for a refund, clarity and politeness are essential. Clearly state the reason for the refund request, provide details about the overpayment, and express regret for the inconvenience caused. Include bank account details for the refund process and express gratitude for their prompt attention to the matter.
Sample Request Letter to College for Refund
To,
The Principal/Dean,
_______________ (Name of the College / University),
_______________ (Address)
Date: __/__/____ (Date)
Subject: Request for refund of the excessive fees
Respected Sir/Madam,
With due respect, I would like to bring in your notice that my name is _______________ (Name of the Parent), I am Parent/Guardian of _________________ (Name of the Student).
I would like to inform you that accidentally, I made a payment of __________ (mention amount) in place of ___________ (actual amount to be paid). This happened while making payment for the _______ (quarter/ semester/yearly) fees for my ward. This is to request you to kindly refund the excessive amount that I have paid accidentally. I believe you would consider this letter as a genuine request, and I apologize for the inconvenience. I look forward to a quick and kind response.
In this regard, I am hereby stating my bank account details.
Account Number: _______________
Bank Name: _______________
Name of the Account Holder: _____________
IBAN/IFSC/SORT CODE (If applicable): ________
Thanking you,
Sincerely/Faithfully,
_________________ (Name of the Parent)
_________________ (Contact Details)
_________________ (Signature)
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Sandeep Bhandari