Request Letter to Change Night Shift – Sample Letter Requesting for Night Shift Change in Office

When drafting a request letter to change night shift, it's important to maintain clarity and politeness. Clearly state your name, designation, current shift, and the reason for requesting the shift change. Express how the change will positively impact your work quality and convenience. Ensure to provide contact details for further communication.

Table of Contents:

Sample Letter Requesting for Night Shift Change in Office

To,
The HR Manager,
______________ (Name of the organization),
______________ (Address of the organization),

Date: __/__/____ (Date)

Subject: Request to change night shift

Respected Sir/Madam,

With due respect, I would like to inform you that my name is ________(name) and I am working as a _________(designation) in ___________ (department).

Through this letter I would like to request you to change my shift timings from night shift to _______ (new shift) due to ___________ (mention issue – travel issues/personal issue/medical issue/other). The current shift timings are from ___ to ___ (am/pm) but I would like to work in _______ (morning/noon/afternoon/evening/other) shift as this will definitely improve the work quality and is more convenient to me.

I hope that you will understand my situation and approve my request for the same. If you want to discuss further regarding the shift time, you can always feel free to contact me at the below-mentioned contact details.

Yours sincerely,
______________ (Signature),
______________ (Name),
______________ (Employee ID Number)
______________ (Contact Details)

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FAQs

  • Is it necessary to mention the reason for requesting the shift change in the letter?
    • Yes, providing a clear reason helps the HR manager understand the necessity for the shift change and increases the likelihood of approval.
  • Should I specify the new shift timing in the request letter?
    • Yes, clearly mentioning the preferred shift timing ensures clarity and helps expedite the process of approval.
  • Why is it important to express gratitude in the request letter?
    • Expressing gratitude demonstrates professionalism and appreciation for the HR manager's consideration of your request.
  • Is it advisable to provide contact details in the request letter?
    • Yes, providing contact details enables efficient communication and facilitates further discussion or clarification if needed.
  • Should I address the HR manager with 'Sir/Madam' in the letter?
    • Yes, addressing the HR manager respectfully adds a professional tone to the letter and acknowledges their authority in handling such requests.

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