When composing a letter to request a duplicate passbook from the bank, it's important to maintain clarity and politeness. Begin with a respectful salutation and clearly state the purpose of the letter in the subject line. Provide essential details such as your name, account number, and type of account. Clearly explain the reason for requesting the duplicate passbook and specify any transaction dates needed for the statement. If applicable, mention authorization for the bank to debit charges from your account. Enclose any necessary documents, such as a customer request form or KYC. Conclude the letter with a polite closing and your signature. Avoid using unclear language and ensure all necessary details are included.
Sample Letter for duplicate passbook
To,
The Branch Manager,
____________ (Name of the Bank),
____________ (Branch Address)
Date: __/__/____ (Date)
Subject: Request for duplicate passbook
Dear Sir/Madam,
I, ____________ (account holder’s name) have a (type of account- savings/ any other) account __________ (account no.) in your bank. I have erroneously lost/ misplaced/ damaged my bank passbook.
Hence, I hereby request you to kindly issue me a duplicate passbook with the statement from __/__/____ to __/__/____ (transaction dates). I hereby authorize the bank to debit charges from my account in this regard (if applicable).
As per the requirements, I am also enclosing ___________ (customer request form/KYC/ any other applicable documents) along with this application.
Thanking you in advance.
Regards,
______________ (Signature)
______________ (Name),
______________ (Account Number)
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Sandeep Bhandari