Writing an effective request letter to a bank for a duplicate FD certificate requires clarity and politeness. Begin with a formal address to the bank manager, including the bank's name and address. Clearly state the purpose of the letter, mentioning your name, FD account number, and the reason for requesting a duplicate certificate. Provide necessary details about the original certificate and submit any required documents with the application. Express gratitude for their assistance and end with your contact information. Avoid common pitfalls such as unclear language and omitting essential details.

Table of Contents:

Sample Letter for issuance of duplicate FD certificate

The Bank Manager,
__________ (Bank Name)
__________ (Bank Address)

Date: __/__/____ (Date)

Subject: Request for issuance of duplicate FD certificate

Dear Sir/Madam,

My name is ___________ (your name) and I hold a fixed deposit in your bank bearing fixed deposit account number _____________ (FD account number) amounting to ___________ (amount).

I am writing this letter to request you issue a duplicate copy of the fixed deposit certificate. I beg to inform you that the fixed deposit certificate issued to me was __________ (torn/spoiled). I request you to kindly issue a duplicate copy of my FD certificate for __________ (mention purpose).

As per requirement, I am submitting my original deposit back along with the application.  I will be very grateful for the issuance of a duplicate FD interest certificate.

Thanking you in advance.

___________ (Your name)
___________ (FD account number)
___________ (Contact number)

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  • How do I address the bank manager in my letter?
    • Begin your letter with "Dear Sir/Madam" or "To the Bank Manager" followed by a formal greeting.
  • What information should I include in my letter?
    • Include your name, FD account number, the reason for requesting a duplicate certificate, and any relevant details about the original certificate.
  • Do I need to submit any documents with my application?
    • Yes, it's advisable to submit the original deposit along with your application for a duplicate certificate.
  • How should I conclude my letter?
    • End your letter with a polite expression of gratitude, thanking the bank manager in advance for their assistance.
  • What tone should I maintain throughout my letter?
    • Maintain a polite and respectful tone, addressing the bank manager formally and expressing appreciation for their help.

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