When drafting a request letter to add a member to a mediclaim policy, it's essential to maintain clarity, provide all necessary details, and express gratitude. Politeness and professionalism are key to ensure the request is well-received and processed promptly.

Table of Contents:

Sample Letter to Add Member in Mediclaim Policy

__________ (Client Registration Unit/Manager),
______________ (Name of the Company),
______________ (Address)

Date: __ /__ /____ (Date)

____________ (Name),
____________ (Address)

Subject: Addition ______ (Son/Daughter/Member) in the med claim policy

Respected Sir/Madam,

I want to bring in your notice that I am _________ (Name), holding a mediclaim policy worth ___________ (Amount) affiliated with your company having scheme __________ (family/floater) policy.

I am requesting approval of the addition of _____ (Son/Daughter/Member)in the policy. Here are all the details:
Policy Number:
Issue Date:
Expiry Date:
Name of the Policyholder:
Name of the Additional Member:
Current Address:

I hereby enclosing _________ (Cheque/DD/any other payment details) for the additional payment of the new member. I am also attaching the additional member’s birth certificate for reference.

I would be thankful for your corporation, I am providing my contact details below for your further reference.

Yours ___________ (Sincerely/Faithfully),
____________ (Name),
____________ (Contact Details),
____________ (Signature)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • What details should be included when requesting to add a member to a mediclaim policy?
    • You should include the policy number, names of both the policyholder and the additional member, their date of birth, current address, and any necessary payment details.
  • Why is it important to enclose payment details and supporting documents?
    • Enclosing payment details ensures that the additional premium is processed correctly, and attaching supporting documents like birth certificates provides verification of the new member's eligibility.
  • Should I express gratitude in the letter?
    • Yes, expressing gratitude for their cooperation and assistance demonstrates politeness and professionalism.
  • Is it necessary to provide contact details?
    • Yes, providing contact details allows the recipient to reach out for any further clarification or assistance if needed.
  • What is the appropriate tone for such a request letter?
    • The tone should be polite, formal, and respectful to convey professionalism and sincerity in the request.

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