Writing a letter to request permission to use a public area should be clear and polite. It's important to include necessary details such as your name, location, purpose of the event, date, and the number of attendees. Avoiding unclear language and ensuring all pertinent information is provided helps in effective communication.
Sample Letter Seeking Permission to Use Public Place
To,
The Officer In-charge,
Municipal Corporation,
__________ (Office Address /City)
Date: __/__/____ (date)
Subject: Seeking permission to use public area
Respected Sir/ Madam,
With due respect, I am ________ (name) and I am a resident of __________ (mention location). I am writing this letter to inform you that we are looking forward to __________ (organize function/ organize event/ carry out shooting/ family occasion/ any other) and for which we are looking forward to using _________ (mention location) for the said celebration.
I write this to seek your kind permission for using the mentioned property on __/__/____ (date). In the stated celebration there will be food, competitions, sports, and games. A total number of ________ (mention number of people) people will be joining the event.
I ensure that the property would not be harmed and the property would be cleaned properly after the event ends. I request you to kindly look into the same and allow us to use the mentioned property on the requested date. I shall be highly obliged for your kind approval. In case you have any queries, you may contact me at ________ (contact number).
Thanking you,
Yours Truly,
__________ (mention your name)
__________ (address)
__________ (contact number)
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Sandeep Bhandari