When writing a request letter seeking permission for holding a public function, clarity and politeness are crucial. Clearly state the purpose of the letter, including the date, venue, and expected gathering size of the event. Politely request permission from the relevant authority and express gratitude for their consideration.

Table of Contents:

Sample Letter Seeking Permission to Conduct Public Function

The Officer in charge,
___________ (Authority’s name),
___________ (Office address),

Date: __/__/____ (date)

___________ (name),
___________ (address),
___________ (contact details)

Subject: Requesting permission for public function at ________ (location)

Sir/ Madam,

This letter is to request your kind approval for conducting a public function on __/__/____ (date). Our _________ (company/agency/charity/society/other), ________ (company/agency/charity/society/other) is planning to conduct an event on the said date with a planned gathering of _________ (mention gathering). The event will be conducted at ___________ (mention address/ venue) and will be conducted by the _____________ (mention organizer).

Respected, as per the recent norms and protocols, I need written permission/clearance/ approval for conducting public functions from the association/ municipality/ others. Therefore, I request you to kindly issue permission in this regard. I Shall be obliged for your quick approval.

The following are the details regarding the function:
Organizer’s name: __________ (Name)
Gathering: __________ (Name)
Venue: __________ (Name)

Your earliest permission shall enable us to prevent any delays.

Thanking you,
___________ (Signature),
___________ (Your name),
___________ (contact details)

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  • Why is permission needed for holding a public function?
    • Permission is required to ensure that the event complies with regulations and does not cause any disturbances.
  • Who should the request letter be addressed to?
    • The letter should be addressed to the relevant authority responsible for granting permission for public functions.
  • What information should be included in the request for holding a public function?
    • The request should include details such as the date, venue, expected gathering size, and organizer's information.
  • How can one expedite the process of obtaining permission for a public function?
    • It's advisable to submit the request well in advance and follow up with the authority if there are any delays.
  • What happens if permission is not obtained for holding a public function?
    • Without permission, it may not be legal to hold the event, and there could be potential consequences such as fines or cancellation of the event.

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