When writing a letter to request the withdrawal of provident fund (PF), it's important to maintain clarity, politeness, and include all necessary details. Start with a respectful greeting, mention your employment details including designation and department, specify your resignation date and relieving date, provide your Unique Account Number (UAN), and request the transfer of the PF amount to your bank account. Express gratitude and provide contact information for further communication.

Table of Contents:

Sample Letter to HR for PF Withdrawal

The Human Resources Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Requesting withdrawal of PF

Respected Sir/ Madam,

Most humbly, my name is ______ (Name) and I have been working as _______ (Designation) of ________ (Department) for last _________ (Duration – Months/ Years).

I would like to inform you that on __/__/____ (Date), I resigned from my job and relieved from the duties on __/__/____ (relieving date). I write this letter to apply for withdrawal of the PF (Provident Fund) that has been contributing in my name. As I have received the relieving letter, I request you to kindly proceed with the required formalities at the earliest.

My UAN number is ________ (UAN Number) and I request you to kindly transfer the collected fund into my bank account as early as possible. For any queries, you may contact me at ________ (Contact number).

Thanking You,
_________ (Signature),
_________ (Name),
_________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • How long does it take to process a PF withdrawal request?
    • The processing time for PF withdrawal requests varies depending on the company's procedures and the time taken by the PF authorities. It's advisable to follow up with HR for updates on the status of your request.
  • Can I withdraw my PF if I haven't resigned from my job?
    • Generally, you can only withdraw your PF after resigning from your job or upon retirement. However, some exceptions may apply, such as for medical emergencies or specific circumstances outlined by the PF authorities.
  • What documents are required for PF withdrawal?
    • Commonly required documents for PF withdrawal include a copy of your resignation letter, PF withdrawal form, identity proof, bank account details, and UAN number. It's recommended to consult with HR for the specific documents needed.
  • Is there a minimum service period required to withdraw PF?
    • The minimum service period required to withdraw PF may vary depending on company policies and PF regulations. Typically, a minimum of five years of service is required for tax-free withdrawal, but partial withdrawals are possible under certain conditions.
  • Can I track the status of my PF withdrawal request?
    • Yes, you can track the status of your PF withdrawal request online through the Unified Portal of EPFO (Employees' Provident Fund Organization) using your UAN (Universal Account Number).

Incoming Search Terms:

    • sample letter to hr manager requesting for PF withdrawal
    • Provident Fund withdrawal request letter

Leave a Reply