When drafting a withdrawal letter for the refund of a down payment, clarity and politeness are essential. Clearly state the purpose of the letter, including details such as the amount of the down payment, transaction number, and application number. Request the refund in a polite manner and provide contact information for further communication. Avoid using unclear language and ensure all necessary details are included for effective communication.
Sample Request Letter for Refund of Down Payment
To,
_________,
_________,
_________ (mention recipient’s details)
Date: __/__/____ (date)
Subject: Request for refund of down payment
Respected Sir/Madam,
My name is ___________ (name) and I would like to inform you that I have made a down payment for booking the ____________ (flat/ property/ car/ vehicle/ electronic appliances/ any other) and paid ____________ (mention amount).
I write this letter to inform you that as per our mutual agreement regarding the refund of the down payment. This is to request you to kindly refund the down payment I have made bearing transaction number ___________ (mention) against application number _____________ (mention application number). The same can be refunded to me vide Cheque/ bank transfer.
I shall be highly obliged for your quick and kind response in this regard. You may contact me at ___________ (mention contact number).
Yours Truly,
__________ (signature),
__________ (name),
__________ (address)
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Sandeep Bhandari