When drafting a request letter for a warranty extension, it's important to maintain a polite and formal tone. Clearly state the purpose of the letter, provide necessary details such as the product name, purchase date, and serial/model number. Explain the reason for the warranty extension request and express willingness to pay any applicable charges. Offer your contact information for further communication and express gratitude for their assistance.
Sample Letter for Warranty Extension
To,
The Manager,
__________ (Company’s Name)
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Request for extension of warranty
Sir/ Madam,
Most respectfully, I am __________ (name) and I am a resident of _________ (mention location). I am writing this letter in reference to the __________ (mention product) product that I bought on __/__/____ (date).
I would like to inform you that I bought a ________ (mention product name) from your ________ (website/ offline store/ outlet/other) on __/__/____ (date) bearing serial/model number __________ (mention serial/model number). As per our discussion over ______ (mail/phone/meeting/other), I request you for providing me with the extension of warranty for the mentioned product. The registered mobile number is ___________ (registered mobile number) respectively. I am ready to pay the applicable charges for the extended warranty.
I shall be highly obliged for your kind support. You may contact me at ________ (mention contact number).
Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)
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Sandeep Bhandari