Writing an effective request letter for variation approval requires clarity and politeness. Clearly state your name, designation, and department. Specify the current situation, including the product or brand being used, the duration, and the reason for the variation request. Politely request approval for the new items and express gratitude for a quick response. Avoid vague language and ensure all necessary details are included.
Sample Letter for Variation Approval
To,
The Purchase Department,
__________ (Company Name),
__________ (Address)
Date:__/__/____ (Date)
Subject: Variation approval
Respected Sir/ Madam,
I am ________ (Name) and I serve as ________ (Designation) of ________ (Department) department.
With utmost respect we were using ___________ (brand/ product) for last _____ (months/ years) from __/__/____ (Date) till __/__/____ (Date) but due to the ___________ (unavailability/ better price/ more easily available/ good quality/ any other) we want to purchase _______ (new/ variation, brand/ product name). I am writing this letter in regard to the same and in order to seek your approval for ordering the above-said items.
I shall be highly thankful for your quick and kind response.
Thanking you,
__________ (Signature),
__________ (Name),
__________ (Employee ID)
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Sandeep Bhandari