When writing a request letter for a transfer to another department, clarity and politeness are crucial. Begin by addressing the Human Resource Manager and providing your name, current department, designation, and employee ID. Clearly state the reason for the transfer and specify the desired department, location, role, and duties. Express gratitude for their consideration. Ensure all necessary details are included for an effective request letter.

Table of Contents:

Sample Request Letter for Transfer to Another Department

To,
The Human Resource Manager,
____________ (Name Of The Company),
____________ (Address)

Date: __/__/____ (Date)

Subject: Request letter for transfer

Respected Sir/Madam,

I am _________ (Name) and I am working in you company for last _________ (Years) in _________ (Department) as _________ (Designation). My employee ID is _________ (Employee ID).

Respectfully, I would inform you that currently I am working in _________ (Department) as _________  (profile details) but due to ___________ (reason for transfer) I want to get transfer to ____________ (new department) in our office. I would request you to kindly transfer me to the ____________ (new department) located at ____________ (Location)  with _________ (role and duties) as it is _________ (details – easy to travel/more things to learn/interesting job/).

I shall be highly obliged for your kind consideration.

Thanking You,

Yours Truly/ Thankfully,
____________ (Signature),
____________ (Name),
____________ (Address)

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FAQs

  • Q: How should I address the recipient of the transfer request letter?
    • A: Address the letter to the Human Resource Manager or relevant authority of the company.
  • Q: What details should I include in the subject of the letter?
    • A: Clearly state "Request letter for transfer" to indicate the purpose of the letter.
  • Q: Why is it important to mention the reason for the transfer?
    • A: Mentioning the reason for the transfer helps the HR Manager understand the motivation behind your request and evaluate its validity.
  • Q: Should I specify the desired department and location in the letter?
    • A: Yes, clearly specify the department and location to which you wish to be transferred, ensuring clarity in your request.
  • Q: Is it necessary to express gratitude in the letter?
    • A: Yes, expressing gratitude at the end of the letter shows professionalism and appreciation for the consideration of your request.

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