When composing a request letter for transfer due to pregnancy, it's important to maintain clarity and politeness. Clearly state your request for transfer to another branch, providing details about your pregnancy and the reason for the transfer. Express gratitude for considering your request and provide contact information for further communication.

Table of Contents:

Sample Transfer Request Letter Due to Pregnancy

The HR Manager,
_________ (Company Name),
_________ (Address)

Date: __/__/____ (Date)

Subject: Request for transfer to ___________ (new branch location)

Dear Sir/ Madam,

With due respect, my name is _________ (mention your name) and I am working in __________ (department) of your reputed company since __/__/____ (mention).

Through his letter, I am glad to inform that I am ______ (months pregnant) and I write this letter to request you to kindly transfer me to __________ (branch name) branch. The main purpose of transfer is _________ (mention reason for transfer).

It is to most humbly request you to kindly consider this as a genuine request and take appropriate action. In case, you have any queries, you may contact me at __________ (contact number).

Thanking you,
________ (Signature),
________ (Name),
________ (Contact number)

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  • Q: Is it common for companies to approve transfer requests due to pregnancy?
    • A: Many companies have policies in place to accommodate employees' needs during pregnancy, which may include approving transfer requests to facilitate a more manageable work-life balance.
  • Q: Should I mention specific health concerns in my transfer request letter?
    • A: While it's not necessary to disclose specific health details, you can mention any challenges related to commuting or workplace conditions that may affect your pregnancy.
  • Q: Can I request a transfer to a specific branch in a different location?
    • A: Yes, you can specify the branch you wish to transfer to, especially if it's closer to your residence or offers better accommodations for your pregnancy-related needs.
  • Q: Will my job responsibilities change after transferring to a new branch?
    • A: The HR department will typically ensure that your job responsibilities remain consistent after the transfer, unless there are specific adjustments needed due to the branch's operational requirements.
  • Q: How long does it take for a transfer request due to pregnancy to be processed?
    • A: Processing times for transfer requests vary depending on company policies and procedures. It's advisable to follow up with HR if you haven't received a response within a reasonable timeframe.

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