When drafting a transfer request letter, clarity and politeness are essential. Clearly state your intention to transfer, including relevant details such as your current position, years of service, and the reason for the transfer. Avoid ambiguity or omitting necessary information, as this can lead to misunderstandings. Maintain a respectful tone throughout the letter, expressing gratitude for consideration.
Sample Transfer Request Letter by Employee
To,
The Human Resource Manager,
____________ (Name Of The Company),
____________ (Address)
Date: __/__/____ (Date)
Subject: Request for transfer in department
Respected Sir/Madam,
Respected, I am _________ (Name) and I am working for your Company/Institute for last _________ (Years) in _________ (Department). I work as _________ (Manager/ Officer – Mention Designation) and Employee ID issued to me is _________ (Employee ID).
With due respect, I would inform that I am shifting to _________ (Location) which is near to our company’s _________ (Office location) office. The reason for shifting is ___________ (Mention your reason – Family Issues/ Personal Reason/Spouse Transfer/Child Education). I would request you to kindly transfer me to the office located at ____________ (Location) as it is ______ (near to my new residence/any other reason) and it will make it easy for me to travel daily.
I shall be highly obliged if you kindly look into the matter and do the needful.
Thanking You,
Yours Truly/ Thankfully,
____________ (Signature),
____________ (Name),
____________ (Address)
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Sandeep Bhandari