Request Letter for Transfer From One Location to Another – Sample Transfer Request Letter by Employee

When drafting a transfer request letter, clarity and politeness are essential. Clearly state your intention to transfer, including relevant details such as your current position, years of service, and the reason for the transfer. Avoid ambiguity or omitting necessary information, as this can lead to misunderstandings. Maintain a respectful tone throughout the letter, expressing gratitude for consideration.

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Transfer Request Letter by Employee

To,
The Human Resource Manager,
____________ (Name Of The Company),
____________ (Address)

Date: __/__/____ (Date)

Subject: Request for transfer in department

Respected Sir/Madam,

Respected, I am _________ (Name) and I am working for your Company/Institute for last _________ (Years) in _________ (Department). I work as _________ (Manager/ Officer – Mention Designation) and Employee ID issued to me is _________ (Employee ID).

With due respect, I would inform that I am shifting to _________ (Location) which is near to our company’s _________ (Office location) office. The reason for shifting is ___________ (Mention your reason – Family Issues/ Personal Reason/Spouse Transfer/Child Education). I would request you to kindly transfer me to the office located at ____________ (Location) as it is ______ (near to my new residence/any other reason) and it will make it easy for me to travel daily.

I shall be highly obliged if you kindly look into the matter and do the needful.

Thanking You,

Yours Truly/ Thankfully,
____________ (Signature),
____________ (Name),
____________ (Address)

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FAQs

• Q: What information should be included in a transfer request letter?
  • A: A transfer request letter should include your name, current position, years of service, employee ID, reason for the transfer, and the desired location for transfer.
• Q: How should I address the recipient of the transfer request letter?
  • A: Address the letter to the Human Resource Manager or the appropriate authority responsible for handling transfer requests within the company.
• Q: Is it necessary to provide a reason for the transfer in the letter?
  • A: Yes, it's important to provide a clear and valid reason for the transfer to help the HR manager understand the need for relocation.
• Q: Should I specify the preferred location for transfer?
  • A: Yes, clearly state the desired location for transfer to ensure the HR manager can process the request accurately.
• Q: What tone should I maintain in a transfer request letter?
  • A: Maintain a professional and respectful tone throughout the letter, expressing gratitude for consideration while clearly stating your request.

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