Request Letter for Submission of Original Documents for Verification – Sample Letter Requesting Original Documents

When drafting a request letter for submission of original documents, it's crucial to maintain a clear and polite tone. Clearly state the purpose of the letter, specify the documents required, and provide details about where and when they should be submitted. Emphasize the importance of timely submission to avoid delays in the verification process.

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter for Submission of original documents

To,
__________
__________
__________ (Recipient Details)

Date: __/__/____ (Date)

Subject: Submission of original documents

Dear Sir/ Madam,

My name is ________ (name) and I am writing this letter on behalf of _______ (company name).

This is to inform you that a scanned copy of _______ (document name) was submitted from your end for the _______ (service name) service. It is to request you to kindly submit the original copy of the _______ (mention document) this hard copy is required for verification/ confirmation procedure and is to be submitted at ______ (department) of our office situated in ______ (locality)

It is to request you kindly submit the document before __/__/____ (date) in order to prevent any delays.

Truly,
__________ (Signature)
__________ (Name)
__________ (Contact Details)

Live Editing Assistance

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The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
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Additional Template Options

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Download Options

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Share via WhatsApp

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Print Letter

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FAQs

• What should be included in the subject line of the letter?
  • The subject line should clearly indicate the purpose of the letter, such as "Submission of Original Documents" or "Request for Document Verification."
• How should I address the recipient in the letter?
  • Begin the letter with a polite salutation such as "Dear Sir/Madam" or "Dear [Recipient's Name]."
• Why is it important to submit original documents for verification?
  • Original documents are often required for verification to ensure authenticity and accuracy. They serve as official records that can be relied upon for legal or administrative purposes.
• What should I do if I cannot submit the original documents by the specified date?
  • If you are unable to submit the original documents by the deadline, it is advisable to contact the sender and request an extension. Be sure to provide a valid reason for the delay and propose a new deadline if possible.
• Is it necessary to include contact details in the letter?
  • Yes, including contact details allows the recipient to easily reach out for any further inquiries or clarification regarding the submission of original documents.

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