When drafting a request letter for stall booking in an exhibition, it's crucial to maintain clarity and politeness. Clearly state the purpose of the letter, specify the type and location of the stall desired, and request information regarding availability and cost. Express gratitude in advance for their assistance and prompt response.

Table of Contents:

Sample Letter for Stall Booking in Exhibition

__________ (Recipient’s details)

Date: __/__/____ (Date)

Subject: Request for stall booking in ______ (name of the exhibition) exhibition

Sir/ Madam,

This letter is in reference to the stall booking in ______ (name of the exhibition) exhibition.

Courteously, I would like to book a _____ (open/covered/other) stall/kiosk for __________ (type of stall – food/business promotion/selling product/other) at ________ (location) near to ______ (mention any nearby location- if applicable).

The area required will be __ X __ (sq ft/meter/centimetre/other) approx as per availability.

I request you to kindly share the availability and the cost for the same.

I shall be thankful to you.

Thank you,
__________ (Signature),
__________ (Name),
__________ (Contact number)

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  • Q: What information should be included in a request letter for stall booking in an exhibition?
    • A: The letter should clearly state the desired type and location of the stall, along with the purpose of the stall (e.g., food, business promotion, product sales). Additionally, request details regarding availability and cost.
  • Q: How should I address the recipient in the letter?
    • A: It's appropriate to use "Sir/Madam" or "Dear Sir/Madam" followed by a polite inquiry regarding stall booking.
  • Q: Is it important to specify the size of the desired stall in the letter?
    • A: Yes, providing an approximate size requirement helps the recipient understand your needs better and facilitates their response regarding stall availability.
  • Q: What should I do if I need the stall near a specific location within the exhibition premises?
    • A: Clearly mention the preferred location or any nearby landmarks in your request letter to help the exhibition organizers allocate a suitable stall location for you.
  • Q: How soon can I expect a response after sending the stall booking request letter?
    • A: Response times may vary depending on the exhibition organizer's processes, but it's reasonable to follow up if you haven't received a response within a week or two to ensure your inquiry is addressed promptly.

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