When drafting a request letter for special duty allowance, ensure clarity and politeness in your communication. Clearly state your name, designation, duration of employment, and employee ID. Specify the special duty details, including location, duration, and nature of duty. Politely request the special duty allowance and provide contact details for further communication.
Table of Contents:
- Sample Letter
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- FAQs
Sample Letter to Request Special Duty Allowance
To,
The HR Manager,
__________ (Company’s Name)
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Request for special duty allowance
Respected Sir/ Madam,
This is to most humbly inform you that I am ____________ (name) and I have been working in your company as a __________ (mention designation) for last ________ (duration). My employee ID ________ (mention employee ID).
I would like to inform you that I have been deputed to special duty at _________ (mention location) for ________ (mention duty). The duty was conducted/ went on for ________ (number of days) from __:__ (time) till __:__ (time). In this regard, please consider this letter as a written request for providing me with the allowance for said special duty.
I shall be highly thankful for your prompt action.
In case of any query, please respond via return mail/ letter at ___________ (email address) or _________ (Address).
Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)
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FAQs
- What should I include in a request letter for special duty allowance?
- Ensure to include your name, designation, duration of employment, employee ID, details of the special duty assignment (location, duration, nature of duty), and a polite request for the allowance.
- Is it necessary to specify the duration and location of the special duty assignment?
- Yes, providing specific details such as duration and location helps HR understand the context of the request and process it accurately.
- How should I address the recipient in the letter?
- You can address them as "Respected Sir/Madam," "Dear Sir/Madam," or "To the HR Manager."
- What if I have questions regarding the special duty allowance process?
- You can mention your queries in the letter and request the HR Manager to address them, providing your contact details for further communication.
- Should I follow up after sending the letter?
- It's advisable to follow up if you don't receive a response within a reasonable timeframe, ensuring timely processing of your request.
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Sandeep Bhandari