When writing a letter requesting a security guard replacement, clarity and politeness are key. Begin with a respectful salutation and concise subject line. Clearly state the issue and why a replacement is necessary, providing specific details of the problem. Avoid vague language and ensure all necessary information, such as your name and contact details, are included. End the letter with a polite closing. Remember, clarity and detail are essential for effective communication.
Sample Letter for Replacement of security guard
To,
The _______ (President/ Chairman),
____________ (RWA/ Name),
____________ (Address)
Date: __/__/____ (Date)
Subject: Replacement of security guard
Respected Sir/Madam,
With due respect I would like to state that my name is _________ (Name) and I am a resident of _________ (Flat Number/ House Number) of ____________ (Tower/ Block). I would like to inform you about an incident that took place on _________ (Date).
I am writing this letter to request you to kindly replacing the security guard for the above-mentioned tower. The security guard of our tower is not doing his job properly in a proper manner. Most of the time he is not available at the desk and for the other half time, even his presence means nothing as he allows everyone to enter the tower without doing the paper entry. __________ (Mention your issue).
Therefore, I request you to kindly replace our security guard.
Thanking you,
Yours truly,
___________ (Name),
___________ (Contact Number),
___________ (Address)
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Sandeep Bhandari