When composing a request letter for a revised purchase order, it's important to maintain clarity and politeness throughout. Start with a formal greeting, acknowledge receipt of the original purchase order, and clearly state the issue(s) found. Request the necessary corrections and a revised purchase order. End the letter with gratitude. Avoid unclear language and ensure all relevant details are included for an effective request.
Sample Request Letter for revised purchase order
To,
___________
___________
___________ (Receiver’s details)
Subject: Request for revised purchase order
Dear Sir/ Madam,
We are in receipt of your purchase order _____________ (Purchase order no.) dated __/__/____ (date) against supply of ________ (Item description). We thank you very much for the same.
However, we would like to inform you that we have found the following issue/ issues within the PO provided: ___________ (Mention whichever is applicable – Our address mentioned is wrong/Tax rate is incorrect/ Delivery terms as per sale offer are incorrect/ payment terms as per sale offer is incorrect / freight not mentioned /other clauses).
We would request you to kindly correct the above and provide us with the revised Purchase order.
Thanking you.
Regards,
__________ (Your Name)
__________ (Contact Number)
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Sandeep Bhandari