When drafting a request letter for the return of original documents, clarity and politeness are key. Clearly state the purpose of the letter, specify the documents to be returned, and provide a reason for their retrieval. Include your contact details and offer options for document pickup or delivery. Maintain a polite tone throughout the letter.
Sample Request Letter for Return of Original Documents
From,
_________ (Name),
_________ (Address),
_________ (Sender’s details)
Date: __/__/____ (Date)
To,
_________ (Name),
_________ (Address),
_________ (Receiver’s details)
Subject: Request for release of the document
Dear Sir/ Madam,
This letter is in reference to the documents which were submitted by me for _______ (mention purpose) on date __/__/____ (Date)
I am writing this letter to request you for returning the deposited document back to me as the purpose has already been solved. I am in need of these documents for ________ (Reason – Submission/ Maintaining records/ any other). These documents include ___________ (Name of the documents). I may collect them from your office or the mentioned documents may be delivered to my residence. My residential address is _______ (Address).
Kindly consider this as a genuine request and I shall be highly obliged. In case, any query arises, you may contact me at _______ (Contact Number).
Yours sincerely
_________ (Signature)
_________ (Name)
_________ (Contact Number)
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Sandeep Bhandari