The Manager,
__________(Name of the Company)

Date: __/__/____(Date)


__________(Receiver’s Name)
__________(Name of the Company)
__________(Address of the Company)

Subject: Request for release of retention money

Respected Sir/Madam,

With reference to the _________ (order/contract) number related to _________ (project name). We are pleased to inform you that the project is completed.

I am writing this letter to  request you release of our retention payment against your order _________ (purchase order no.) hold by your company. Our total remaining payment is ________(retention amount).

Hence, we request you to kindly help us in getting the above-mentioned payment released on an urgent basis. We assure you of our uninterrupted services at all times and of fulfilling all our obligations.

Thanking you in advance.


____________ (Your name)
____________ (Designation)

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