Writing a request letter for the release of retention money requires clarity and politeness. Begin with addressing the recipient respectfully and clearly stating the purpose of the letter. Provide necessary details such as project completion, relevant order or contract numbers, and the amount of retention money due. Express gratitude and assure continued commitment to quality service. Avoid unclear language and ensure all essential information is included for effective communication.
Sample Letter for Retention Money Release
From,
The Manager,
__________(Name of the Company)
__________(Address)
Date: __/__/____(Date)
To,
__________(Receiver’s Name)
__________(Name of the Company)
__________(Address of the Company)
Subject: Request for release of retention money
Respected Sir/Madam,
With reference to the _________ (order/contract) number related to _________ (project name). We are pleased to inform you that the project is completed.
I am writing this letter to request you release of our retention payment against your order _________ (purchase order no.) hold by your company. Our total remaining payment is ________(retention amount).
Hence, we request you to kindly help us in getting the above-mentioned payment released on an urgent basis. We assure you of our uninterrupted services at all times and of fulfilling all our obligations.
Thanking you in advance.
Regards,
____________ (Your name)
____________ (Designation)
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Rahul Sharma 
Kshitij Tarun