When drafting a request letter for the replacement of an old computer in the office, it's essential to be clear, polite, and detailed. Begin by addressing the HR manager respectfully and stating your name, department, and designation. Clearly explain the issue with the old computer and request a replacement. Ensure to provide necessary details such as the serial number of the old computer and the specific issues you're facing. Conclude the letter by expressing appreciation and anticipation for prompt action.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter to HR Requesting Replacement of Old Computer
To,
The HR Manager,
__________ (Name of the company)
__________ (Address of the company)
Date: __/__/____ (Date)
Subject: Request for replacement of old computer
Respected Sir/ Madam,
My name is __________ (name) and I am working in ________ (department) as a ________ (designation) of your company.
This is to most humbly inform you that I am provided with the computer bearing computer serial number _______ (computer serial number) is too old. In this regard, I am writing this letter to request you for replacing the provided computer as I am facing a number of issues with the computer such as _________ (not working properly/ keeps on restarting/ overheats/ any other).
It is requested to kindly do the needful at the earliest as it is affecting my working.
Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)
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- Start Typing: Enter your letter content in the "Letter Input" textarea.
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Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
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Share via WhatsApp
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Copy to Clipboard
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Print Letter
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FAQs
- What details should be included in the request letter for computer replacement?
- Provide your name, department, designation, serial number of the old computer, and specific issues faced with the computer.
- Why is it important to address the HR manager respectfully in the letter?
- Addressing the HR manager respectfully maintains a professional tone and shows courtesy, which can positively influence their response.
- Should I provide examples of issues faced with the old computer in the letter?
- Yes, providing specific examples of issues helps the HR manager understand the severity of the situation and the need for replacement.
- Is it necessary to express appreciation in the letter?
- While not mandatory, expressing appreciation for prompt action can enhance the tone of the letter and build rapport with the HR manager.
- How soon can I expect a response to my request for computer replacement?
- Response times may vary depending on the company's policies and procedures, but typically, HR departments strive to address employee requests promptly.
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Sandeep Bhandari