When drafting a request letter for the replacement of a lost company ID card, it's crucial to maintain clarity and politeness. Clearly state your name, department, and employee ID number. Provide details about when and where the ID card was lost, along with the consequences of its loss. Request a duplicate ID card and express gratitude for the assistance. Ensure to include contact details for any queries.
Sample Letter to HR Requesting Replacement of Identity Card
To,
The HR Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Request for replacement of ID card
Sir/ Madam,
I am ________ (name) and I am working in ________ (department) of your reputed company having employee ID ________ (mention your employee ID number).
Through this letter, I would like to inform you that my ID card got lost on __/__/____ (date) during _____ (journey/ traveling/ shifting/ transfer), and due to which I am unable to operate the attendance punching machine and I have to submit the physical attendance daily. I request you to kindly issue a duplicate ID card in my name at the earliest.
I shall be highly obliged for your kind support. In case any query arises, you may contact me at _________ (Contact Number).
Sincerely,
________ (Signature),
________ (Name),
________ (Contact Number)
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Sandeep Bhandari