To,
The Officer In-charge,
__________ (Department name),
__________ (Office’s address)
Date: __/__/____ (Date)
Subject: Replacement of car key
Sir/ Madam,
I am __________ (name) and I am an undersigned owner of _________ (car model) and I beg to inform you that the car keys has been lost on __/__/_____ (date) and I write this letter in order to request you to proceed with the replacement procedure of my car key.
As far as I remember, I believe that the keys got lost on __/__/____ (date) while ________ (traveling/shifting/other).
The following are the details of my vehicle:
Car number: ___________ (mention registration number)
Car model: __________ (car model),
Car make: _________ (mention details)
I shall be obliged if you could proceed with the same at the earliest. I am ready to pay any applicable charges in this regard.
Thank you in advance,
Regards,
__________ (Signature),
__________ (Name),
__________ (Contact number)
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