When drafting a request letter for the replacement of a fax machine, it's crucial to maintain clarity, politeness, and completeness. Begin by addressing the recipient respectfully and providing your name, department, designation, and company name. Clearly state the issue with the fax machine, including its serial number and specific problems faced. Politely request a replacement and express gratitude for prompt action.
Sample Letter for Replacement of Fax Machine
To,
__________ (Receiver’s Details)
__________ (Department)
__________ (Name of the company)
Date: __/__/____ (Date)
Subject: Request for replacement of fax machine
Respected Sir/ Madam,
My name is __________ (name) and I am working in ________ (department) as a ________ (designation) of your company i.e. ________ (company name).
I would like to bring into your kind consideration that the fax machine provided to our department bearing serial number __________ (serial number) is not working fine, which is causing a problem in smooth working. Therefore, it is requested to kindly get the same replaced at the earliest. The main issue with the fax machine is _________ (not working properly/ keeps on restarting/ overheats/ ink leakage any other).
It is requested to kindly do the needful at the earliest.
Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)
Live Editing Assistance
Live Preview
How to Download, Print, or Share Letter
Quickly download, print, copy, or share your letter using the built-in options.
Need help? See our Live Assistant Help Guide.
Incoming Search Terms:
- sample letter requesting for replacement of the fax machine
- fax machine replacement sample request letter template
Sandeep Bhandari