When writing a request letter for the replacement of an air conditioner, it is important to communicate your need clearly and politely. Mention the reason for the replacement, provide any relevant details such as the model or serial number, and be sure to include your contact information for any follow-up. Avoid vague language and make sure all necessary details are included to avoid delays in processing your request.
Request Letter for Replacement of Aircon – Application Format for Air Conditioner Replacement
To,
__________ (Recipient’s Name)
__________ (Designation)
__________ (Company/Organization Name)
__________ (Company Address)
Date: __/__/____ (Date)
Subject: Request for Replacement of Air Conditioner
Dear __________ (Recipient’s Name),
I am writing to request a replacement for the air conditioner installed at my premises. The unit, a __________ (Brand/Model), has been malfunctioning despite repeated attempts at repair. The issues, including __________ (Briefly mention the issues), have persisted for __________ (Duration of issue).
Given the circumstances, I believe it is more efficient to request a replacement rather than further repairs. The details of the current air conditioner are as follows:
– Model: __________ (Model)
– Serial Number: __________ (Serial Number)
– Date of Installation: __________ (Installation Date)
I kindly request that a replacement unit be provided as soon as possible. Please let me know if further documentation or details are required to process this request.
You can reach me at __________ (Your Phone Number) or __________ (Your Email Address) for any further communication.
Thank you for your prompt attention to this matter. I look forward to your reply.
Sincerely,
__________ (Your Name)
__________ (Your Contact Details)
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