When drafting a request letter for warranty repair, it's crucial to maintain clarity and politeness. Clearly state your name, contact details, and the details of the product, including its model number and the duration of use. Describe the issue concisely and request repair or replacement under warranty. Provide your contact information for further communication and express gratitude for their attention to the matter.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for Repair Under Warranty
To,
_________,
_________,
_________ (mention company’s details)
Date: __/__/_____ (date)
Subject: Request for warranty claim
Dear Sir/Madam,
My name is ______________ (name) and I am a resident of _______________ (mention locality).
I would like to inform you that I purchased a ________________ (mention product name – air conditioner/ television/ mobile/ geyser/ oven/ refrigerator/ any other) manufactured by your company bearing model number _____________ (mention product model number). I have been using the said product for the last _____________ (mention duration).
This is to bring to your kind information that the said product has suddenly stopped working.
The ________________ (mention product name – air conditioner/ television/ mobile/ geyser/ oven/ refrigerator/ any other) is in warranty I request you to kindly look into the same and get the same repaired/ replaced as per our policy.
I shall be highly thankful for your kind response. For any queries, you may reach me at ___________ (mention registered contact number).
Yours truly,
__________ (signature),
__________ (your name),
__________ (address)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- How should I address the recipient in the letter?
- It's appropriate to address them as "Dear Sir/Madam."
- What details should I include about the product?
- Mention the product name, model number, and duration of use.
- What if I don't know the warranty duration?
- It's advisable to check the warranty terms or contact the manufacturer for clarification.
- Is it necessary to express gratitude in the letter?
- Yes, expressing gratitude for their attention to the matter reflects professionalism and courtesy.
- How soon can I expect a response to my request?
- Response times may vary, but it's reasonable to expect acknowledgment of the request within a few business days.
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- letter to the company requesting for warranty repair of product
Sandeep Bhandari