When drafting a request letter for the repair of an air conditioner, it's important to be clear and polite. Clearly state the issue with the air conditioner, specify its location, and explain how it's affecting work. Request the repair politely and express gratitude for their support.

Table of Contents:

Sample Letter for Repair of Air Conditioner

The HR Manager,
__________ (Name)
__________ (Address)

Date: __/__/____ (Date)

Subject: Request for AC repair

Respected Sir/ Madam,

My name is __________ (name) and I am working in __________ (department) department of your reputed company as a _________ (designation).

Through this letter, I would like to bring into your kind consideration that the air conditioner installed at ______ (mention location – my cabin/ desk number/ conference hall) is not working due to which the working of the department is being affected. I genuinely request you to kindly get the same repaired at the earliest.

I shall be highly obliged for your kind support.

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

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  • How should I address the recipient in the letter?
    • It's appropriate to address them as "Respected Sir/ Madam" or "Dear Sir/ Madam."
  • What details should I include about the air conditioner?
    • Specify its location, such as "my cabin," "desk number," or "conference hall," and describe the issue briefly.
  • Is it necessary to express gratitude in the letter?
    • Yes, it's polite to express gratitude for their support and attention to the matter.
  • Should I mention the impact of the malfunctioning air conditioner on work?
    • Yes, it's important to explain how the issue is affecting work to emphasize the urgency of the repair.
  • Is it advisable to follow up after sending the request letter?
    • If the repair is not addressed promptly, it's appropriate to follow up with the HR manager to ensure timely resolution.

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