Request Letter for Repair and Maintenance of Equipment – Sample Letter Requesting for Office Equipment Repair

To,
__________ (Recipient’s Details),
__________ (Company Name),
__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Repair of ________ (machine name)

Respected Sir/ Madam,

I am _______ (name) and I have been working as a ______ (designation) of _______ (department) in your reputed company holding employee ID _______ (mention your employee ID).

I write this letter to inform you that the __________ (machine/ equipment) installed at the ______ (mention location/ department) is not working fine and needs repair. To the best of my knowledge, the machine stopped working on __/__/____ (date) and started giving an error code as _________ (mention error details). This being a crucial part of our work, it is to request you kindly get the same fixed at the earliest. The serial number of the equipment is __________ (mention serial number).

I shall be thankful if the same could be fixed at the earliest.

Yours Truly,
________ (Signature),
________ (Name),
________ (Employee ID Number)