When drafting a request letter for a relocation allowance, it's crucial to maintain clarity and politeness. Begin by stating your designation, department, and employee ID. Clearly explain the reason for relocation and mention the branch and city you are transferring to. Request the relocation allowance politely, specifying the total expenditure and attaching supporting documents for reference.
Sample Letter to HR Manager for Relocation Allowance Request
To,
The HR Manager,
__________ (Company’s Name)
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Request for relocation allowance
Respected Sir/ Madam,
This is to most humbly inform you that I am __________ (designation) of __________ (department) of your company having employee ID ___________ (employee ID number).
Through this letter I would like to inform you that I have been working in your company for last ____________ (duration) and due to the reason ____________ (reason – promotion/ field job) I was transferred to __________ (branch) located __________ (city) for which I had to relocate to the mentioned city. As per the company’s norms, I am eligible to avail the relocation allowance from the company. The total expenditure for the same was ___________ (mention expenditure).
As per the requirements, I am hereby attaching the invoices and bill for the expenditure done for your kind reference. I shall be highly obliged for your kind support.
Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)
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Sandeep Bhandari