A request letter for petrol allowance should be written clearly and politely. It should include the purpose of the travel, the dates, and an estimate of the petrol expenses. Adding supporting documents, such as fuel receipts or trip details, ensures the request is processed smoothly. Avoid vague language and make sure all necessary details are included.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Request Letter for Fuel Reimbursement from Employer - Sample Letter for Petrol Allowance Request
To,
__________ (Recipient’s Name)
__________ (Designation)
__________ (Company/Organization Name)
__________ (Company Address)
Date: __/__/____ (Date)
Subject: Request for Petrol Allowance
Dear __________ (Recipient’s Name),
I am writing to formally request a petrol allowance for the travel I undertook for official purposes on __________ (Date(s) of Travel). The travel was necessary for __________ (Purpose of Travel), and I used my personal vehicle for the journey.
The total distance traveled was __________ (Distance Covered) kilometers/miles, and the estimated petrol expenses amount to __________ (Amount). I have attached all relevant documents, including fuel receipts and travel logs, for your review.
I kindly request you to process my petrol allowance at your earliest convenience. Please feel free to contact me at __________ (Your Phone Number) or __________ (Your Email Address) if you need any additional details.
Thank you for your time and consideration.
Sincerely,
__________ (Your Name)
__________ (Your Contact Details)
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FAQs
- What information should be included in a petrol allowance request letter? Mention the purpose of travel, dates, total distance covered, and an estimate of expenses. Attach supporting documents like fuel receipts or travel logs.
- When should I submit a petrol allowance request? It is best to submit the request soon after the travel to avoid delays in processing.
- What documents should I attach to the letter? Attach receipts for petrol, a travel log, and any prior approvals if required.
- Can I request petrol allowance without receipts? This depends on your company’s policy. Some may accept detailed travel logs, while others require receipts.
- Who should I address the letter to? Address it to your supervisor, manager, or the finance department responsible for reimbursements.