A request letter for petrol allowance should be written clearly and politely. It should include the purpose of the travel, the dates, and an estimate of the petrol expenses. Adding supporting documents, such as fuel receipts or trip details, ensures the request is processed smoothly. Avoid vague language and make sure all necessary details are included.
Request Letter for Fuel Reimbursement from Employer - Sample Letter for Petrol Allowance Request
To,
__________ (Recipient’s Name)
__________ (Designation)
__________ (Company/Organization Name)
__________ (Company Address)
Date: __/__/____ (Date)
Subject: Request for Petrol Allowance
Dear __________ (Recipient’s Name),
I am writing to formally request a petrol allowance for the travel I undertook for official purposes on __________ (Date(s) of Travel). The travel was necessary for __________ (Purpose of Travel), and I used my personal vehicle for the journey.
The total distance traveled was __________ (Distance Covered) kilometers/miles, and the estimated petrol expenses amount to __________ (Amount). I have attached all relevant documents, including fuel receipts and travel logs, for your review.
I kindly request you to process my petrol allowance at your earliest convenience. Please feel free to contact me at __________ (Your Phone Number) or __________ (Your Email Address) if you need any additional details.
Thank you for your time and consideration.
Sincerely,
__________ (Your Name)
__________ (Your Contact Details)
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